Managed decision intelligence for owner-led contractors

Know what needs your attention before Monday’s first meeting.

Weekgrade turns the reports you already have into a verified Monday Brief, a 30‑minute Monday meeting, and a short list of actions with owners and dates. A human analyst prepares it and works alongside your controller or CFO, every week.

Book your Data Readiness Audit → See a sample Monday Brief

First Monday Brief within 14 days of data access, or the audit is refunded. $1,500 one‑time, credited to onboarding, no ongoing commitment.

Monday Brief
Week of May 12 · Analyst‑prepared · Reviewed with you Monday 7:30
Verified · 0 exceptions
Projected gross margin, open jobs
24.3% ▼ 1.6 pts
Source: job cost export · refreshed Sun 9:40 pm
Unsigned change‑order exposure
$128K ▲ $41K
Source: project management system
Weeks of cash
9.4 → stable
Source: bank + AR + AP
This week · 1 priority
Margin at risk on Project 1207

Labor hours are 13% over estimate and two change orders totaling $41,600 are unsigned. Projected margin falls from 28.4% to 24.9% if nothing changes.

Watchlist
  • Days to bill, service8.9 → 6.2 · improving
  • Overtime share9.1% · watch
Action queue · 3
HighPM review of labor plan, Job 1207PM leadTue
HighSign or reject the two open change ordersOwnerThu
MedHold overtime on 1207 until COs are signedOps mgrWed
Prepared with your controller · Supported by WeekgradeIllustrative sample, not a client’s numbers
Human analyst plus softwareA person prepares every brief. Software does the reconciling.
30‑minute Monday meetingPrepared before you sit down. The time is for decisions.
We work alongside your CFOYour finance team keeps the books. We keep the operation honest.
Built for owner‑led contractors$3M–$15M, a service book and a project book on different systems.

Why it is different

Dashboards show you data. Weekgrade shows you what deserves attention.

Your systems already report on themselves. The margin you lose lives between them: the field system, the accounting system, payroll, and the estimate that nobody reconciles. Weekgrade reconciles them and tells you what to do on Monday.

Dashboard‑only
  • –Passive reporting, only when you look
  • –Unverified numbers that differ by system
  • –Static KPIs with no context
  • –Insights with no owner, date, or follow‑through
Weekgrade
  • ✓Guided decisions: what matters, every Monday
  • ✓Reconciled, source‑linked numbers you can act on
  • ✓Context, trends, and implications explained in plain language
  • ✓Actions with owners and dates, and a record of whether they worked

How Weekgrade works

From scattered data to weekly, guided action.

Seven steps, the same every week. Nothing replaces the systems you run today.

Secure intakeUpload the reports you already use. Connect systems only if that earns its keep.
Verified truth layerWe reconcile and validate your core numbers across systems.
Monday BriefA concise read on what changed, why it matters, and what to do.
Action queueEach action gets an owner, a due date, and an expected impact.
WatchlistEarly signals we are tracking for you before they become problems.
Decision ledgerWhat management decided, with the rationale, recorded.
Outcome ledgerWhether last month’s actions delivered the expected result.
RoadmapForecast: 13‑week cash and revenue outlook.Benchmark: your numbers against relevant peers, with consent.

See it in action

How Weekgrade reaches a condition, not just a number.

Three signals from three different systems. Reconciled, they say one thing: margin is at risk, and here is what to do about it this week.

Project 1207 · Riverside office build

Condition: margin at risk
Signals this week
Projected gross margin by job
18.7%
▼ 5.2 pts vs target
Labor variance by job
+9.4%
▲ hours over estimate
Unsigned change‑order exposure
$128K
▲ two COs over 30 days
ReconciledInterpretedAssigned

Labor is running ahead of the estimate on work that has not been approved for billing. Margin is already gone; it has not been reported yet.

Actions driving the outcome
  • Review the labor productivity plan for 1207PM lead · due Tue
  • Sign or reject the two open change ordersOwner · due Thu
  • Hold overtime on 1207 until the change orders are signedOps manager · due Wed

Next Monday the brief reports whether each action happened and what the margin did.

Illustrative example. Not a client’s numbers.

The Weekgrade Twelve

The twelve numbers a contractor must know every Monday.

Each carries a formula, a source system, a validation rule, and an exception threshold. We validate the definitions with you during onboarding, then hold them steady so the trend means something.

Projected gross margin by jobWhere margin is leaking before the job closes.
Labor variance by jobActual hours against estimate at the current stage of completion.
Unsigned change‑order exposureWork performed that nobody has agreed to pay for yet.
Days to billTime from work complete to invoice sent.
Unbilled completed workCost of finished work not yet invoiced; over and under billings.
AR over 60 daysWho owes you, for how long, and how concentrated it is.
Backlog weeksContracted work divided by your weekly burn, and who it depends on.
Crew and technician utilizationBillable hours against paid hours.
Overtime shareOvertime as a share of all hours, by division.
Callback and rework rateJobs you did twice.
Recurring revenue coverageService agreements against fixed overhead, and renewals.
Weeks of cashCash plus near‑term collections, less what is due, against weekly burn.
Numbers with direction and thresholds, never letter grades. Weekgrade grades the condition of the business, never the owner.

The Monday meeting

Your Weekgrade is prepared before the meeting. The 30 minutes are for decisions, not reporting.

  • 10 min
    Priorities from the briefConfirm, reassign, or reject each one.
  • 10 min
    Action queueLast week’s actions, their status, and what the outcome ledger shows.
  • 5 min
    WatchlistWhat is trending toward a problem.
  • 5 min
    DecisionsRecorded with the rationale, so the reasoning survives the month.

When nothing is wrong, the brief is five lines.Attention saved is the product. We do not manufacture problems to justify a fee.

Your dedicated analyst

An experienced construction analyst who learns your business and your goals, prepares every brief, and reviews the exceptions a model cannot judge.

Credit stays with your team

The brief reads “Prepared with your controller. Supported by Weekgrade.” Your controller approves the definitions, accepts or rejects exceptions, and signs the brief.

We work alongside your CFO

Your finance team keeps the books and the close. Weekgrade covers jobs, labor, backlog, and execution across every system, and hands your CFO cleaner numbers.

Instant Weekgrade Preview · free

Upload one report. See what Weekgrade can detect.

Send one export from the system you trust least. Within 48 hours you get three to five detected numbers, one chart, and one potential issue, checked by a person before it is sent. It is deliberately incomplete, and every number is labeled for what it is.

Request a preview

XLSX and CSV load automatically. Structured PDF is best effort. A mutual NDA goes out before we open anything.

Unverified preview
What the preview is

Generated from a single file, not reconciled against your other systems. Could be wrong. Never carries a recommendation.

Verified
What the Monday Brief is

Reconciled across sources, validated against written rules, reviewed by your analyst and signed by your controller before it reaches you.

Pricing

Start with the audit. Continue only if the first brief earns it.

No contracts to sign before you have seen your own numbers. The audit is a real deliverable on its own, and it is credited in full if you continue.

Weekly service
$2,500per month, single entity
  • Verified Monday Brief every week, with the validation status on every page
  • 30‑minute Monday meeting, facilitated for the first four weeks
  • Action queue, decision ledger, and outcome ledger
  • Up to four data sources; upload‑first, connectors when they earn it
  • Quarterly ROI statement in your own numbers
Month to month after a 90‑day start. Multi‑entity and higher‑complexity operations are priced on scope.

Founding design partners. Three owner‑led contractors will start at a reduced rate for the first 90 days in exchange for shaping the Twelve with us, and lock the standard rate for twelve months after that.

Security and trust

Your numbers are sensitive. The process is built around that.

Trust comes from how the work is done, not from a badge. Every control below is documented and available on request.

✓
Upload‑first, connector‑optionalYou choose what leaves your systems. We hold no source‑system credentials unless you ask us to connect one.
✓
Client‑isolated storageOne folder, one database, one workspace per client. No shared spaces.
✓
Every number source‑linkedSource, refresh date, formula, and validation status travel with each figure.
✓
Human review before sendYour analyst signs every brief. Nothing goes to you on autopilot.
✓
Written retention and deletion scheduleRaw files deleted on a schedule; full deletion within 30 days of termination.
✓
Never used to train public AI modelsContractual. Our AI providers are named in the agreement and bound by the same rule.

Questions

Straight answers.

How long does onboarding take?
The first Monday Brief arrives within 14 days of data access, or the audit is refunded. The full weekly rhythm, with your definitions validated and the meeting running, settles in over three to four weeks.
Can we start with uploads instead of integrations?
Yes, and most clients should. Upload the exports you already produce. We connect a system directly only when it saves you real time and you have approved the access.
Which systems do you work with?
Anything that exports a spreadsheet. Typical stacks pair a field or project system such as ServiceTitan, BuildOps, Jonas, or Procore with QuickBooks, Sage, or Foundation, plus payroll and an estimating tool. Spreadsheets count too.
Do I need a data team or an analyst?
No. Your controller or bookkeeper keeps doing the close. Weekgrade does the cross‑system reconciliation and the interpretation, and the credit on the brief stays with your team.
Is this a dashboard?
Dashboards are included as the evidence behind every number. What you are buying is Monday morning: a verified read on the business, a short meeting, and actions that get followed up.
What happens in a quiet week?
The brief is five lines. It says the twelve numbers are inside tolerance, notes what the watchlist is tracking, and stops. We do not manufacture problems.

Next step

Know what needs your attention before the week begins.

Start with the Data Readiness Audit. You get a written report on what your systems can and cannot tell you, whether or not you continue.

Book your Data Readiness Audit See a sample Monday Brief

$1,500 one‑time, credited to onboarding. First Monday Brief within 14 days of data access, or the audit is refunded.